Constitution of SMCC

Constitution of the

Stevenage Muslim Community Centre

I. NAME:

The name of the Organization will be ‘Stevenage Muslim Community Centre’ hereinafter called ‘the Centre’.

II. AIMS AND OBJECTS:

  1. To promote the religion of Islam by the provision of facilities for congregational prayers and by arranging funeral and marriage services.
  2. To advance education in accordance with the tenets and doctrines of Islam.
  3. To relieve the sick and elderly and those who are in conditions of financial need. In furtherance of the foregoing objects but not further or otherwise the Association shall have the following powers:
  4. To purchase, acquire, or otherwise establish a Centre to be used as a Mosque, religious school and community centre.
  5. To appeal for and collect funds for setting-up and running the Centre.
  6. Set-up classes for learning the Holy Qur’an and Arabic.
  7. Set-up classes for learning ethnic languages.
  8. Organize discussions, lectures and meetings on religious topics-of-interest to the community.
  9. Render social service to the local community by providing help to the sick, elderly and the needy: particularly students, and towards the preservation of family life.
  10. Cooperate, liaise and work in accord and union with other local and national Muslim organizations established with objectives similar to those of the Centre.

III. MEMBERSHIP:

1. Ordinary Members

Muslims living in Stevenage and surrounding areas who believe firmly in the one God Allah and His final message to mankind, the Qur’an: revealed to His prophet Muhammad (PBUH), who are not less than 18 years of age, shall be eligible to become ordinary members after paying the membership fee as determined by the managing committee, from time to time.

2. Honorary Members

Honorary members may be elected by the Managing Committee for services to the religion or to the Centre. Honorary members will not be required to pay subscriptions they will not be eligible to become office bearers and may not vote at any meeting.

3. Termination of Membership

(a) Any member may resign his membership by giving notice in writing to the Secretary.

(b) Expulsion: If at any time the Managing Committee is of the opinion that a member, due to his actions and behaviour, is unworthy of continuing as a member, the Committee may give a 14-day Show Cause Notice inviting the member to submit an explanation. After consideration of such explanation, if any, the Committee will have the power to remove that person from membership for such period as the Committee considers proper.

IV. Managing Committee

(a) The management of the Centre shall be in the hands of a managing committee consisting of a Chairman, Secretary and Treasurer and not more than five other committee members. The tenure of office of the committee members shall be two years.

(b) Elections: The elections of the Centre shall be bold every two years by ballot at the annual general meeting. The managing committee shall appoint a Returning Officer who will receive all nominations (proposed and seconded) and conduct the election. All nominations must be made by a specified time. The Returning Officer will not be eligible to stand in the election for any position.

(c) Casual vacancies: The managing committee shall have the power to appoint a member to fill any vacancy occurring in the managing committee, including office bearers.

(d) Meetings: The managing committee shall meet at least once in every three months. Four members shall form a quorum. Minutes shall be recorded and shall be available to members for inspection, upon application to the Secretary.

(e) Non-attendance: Any member of the managing committee who absents him¬self without reasonable excuse from three consecutive meetings of the managing committee shall cease to be a member of that body.

V. General Meetings:

(a)Annual General Meeting:

  1. Date: The annual general meeting of the Centre shall be held in the months of May or June each year, at a date to be decided by the managing committee at their April meeting.
  2. The annual general meeting will receive a report of the managing committee and the accounts of the Centre for the previous year. The meeting will also discuss and decide any seconded motion submitted, as hereinafter provided.
  3. Motions: Any member desirous of moving any motion at the annual general meeting shall give notice thereof in writing to the Secretary not less than two weeks before the annual general meeting.
  4. Notices: The members shall be given notice of the meeting at least one month before the date thereof and no business other than that contained in the notice shall be brought forward at the meeting.

(b) Special General Meeting:

  1. The managing committee may call a special general meeting at any time, for any special purpose, and shall also do so upon the requisition in writing of one third of the paid-up members of the Centres such requisition shall state the purpose for which the meeting is being requested.
  2. Notice: Members of the Centre shall be given at least seven days notice for such a general meeting.

(c) Voting:

  1. Procedure: At any general meeting the Chairman, or in his absence, any office bearer shall take the chair. Every ordinary member shall be entitled to one vote upon every motion, and in the case of equality of votes, the Chairman shall have the casting vote. The managing committee may make arrangements for enabling members to vote by proxy in writing.
  2. Quorum: At any annual or special general meeting, one third of the paid-up membership of the Centre shall constitute a quorum.

VI FINANCES:

  1. The financial year shall end on January 31st. each year, to which date the accounts of the Centre shall be balanced.
  2. Audits The managing committee shall appoint accountants to prepare the accounts of the Centre for consideration at the annual general meeting.
  3. All monies received shall constitute the funds of the Centre and be paid immediately into the bank account. For any subscription or donation received, an official receipt shall be issued.
  4. All expenditure over £100.00 shall be approved by the managing committee.
  5. There shall be at least three authorised signatories to operate the Bank Account, consisting of the Chairman, Secretary and the Treasurer. A cheque shall be signed by-at least two out of the three signatories.
  6. All financial transactions will be strictly according to Islamic principles.

VII. TRUSTEES:

There shall be five trustees of the Centre always. The first trustees shall be appointed by the general body of the Centre and the property of the Centre shall vest in them, other than money and cash which shall be under the control of the Managing Committee. The trustees shall be ordinary members of the Centre. In the execution of the trusts hereof no trustee shall be liable for any loss to any property of the charity arising by reason of any improper investment made in good faith (so long as he shall have sought professional advice before making such investment) or for the negligence or fraud of any agent employed by him or by any other trustee hereof in good faith (provided reasonable supervision shall have been exercised) although the employment of such agent was strictly not necessary or by reason of any mistake or omission made in good faith by any trustee hereof or by reason of any other matter or thing other than wilful and individual fraud, wrongdoing or wrongful omission on the part of the trustee who is sought to be made liable.

They shall remain in office until death, resignation or removal by resolution of the managing committee, in which case the managing committee will have the power to appoint a new trustee or trustees.

The trustees shall have the following powers:

  1. The trustees will hold the property and assets of the Centre UPON TRUST to use and maintain the same for aims and objects of the Centre as mentioned above.
  2. The trustees may from time to time acquire by purchase, exchange, gift or otherwise other freehold or leasehold land or premises for the purposes of the Centre.
  3. If for any reason any part of the premises from time to time occupied for the purposes of the Centre should in the opinion of the trustees become unsuitable or not be required for such purposes, the trustees may (with the consent as by Law required) sell, exchange or lease the same.
  4. The trustees may apply the proceeds of sale of such premises and the rents and profits thereof for the purchase of other land or premises for the purposes of the Centre and in fitting, equipping and furnishing the same.
  5. The trustees may from time to time either expressly or by implication delegate their powers and may employ any agent, servant or representative to transact all or any business of whatsoever nature required to be done in furthering the purposes of the Centre and the trustees shall not be responsible for the defaults of any agent or servant so employed.
  6. In the professed execution of the Trusts hereof no trustee shall be liable for any loss to the Trust assets arising by reason of any improper investment made in good faith or for the negligence or fraud of any agent employed by the trustees.

Clause VIII

Alteration to this Constitution shall receive the assent of two-thirds of the members present and voting at an Annual General Meeting or a special General Meeting. A resolution for the alteration of the constitution must be received by the Secretary of the Association at least 21 days before the meeting at which the resolution is to be brought forward. At least 14 days’ notice of such a meeting must be given by the Secretary to the membership and must include notice of the alteration proposed. Provided that no alteration shall be made to clause II (objects), clause IX (dissolution) or this clause, until the approval in writing of the Charity Commissioners or other authority having charitable jurisdiction shall have been obtained; and no alteration shall be made which would have the effect of causing the Association to cease to be a charity in law.

Clause IX

The Association may be dissolved by a Resolution passed by a two-thirds majority of those present and voting at a Special General Meeting convened for the purpose of which 21 days’ notice shall have been given (to the members). Such resolution may give instructions for the disposal of any assets held by or in the name of the Association, provided that if any property remains after the satisfaction of all debts and liabilities such property shall not be paid to or distributed among the members of the Association but shall be given or transferred to such other charitable institution or institutions having objects similar to some or all of the objects of the Association as the Association may determine and if and in so far as effect cannot be given to this provision then to some other charitable purpose.